ABOUT

The business administrator will be responsible for a variety of administrative, bookkeeping (basic), and HR tasks, working under a lead office administrator/company owner.  The workload is part-time and schedule is somewhat flexible, can be worked out with lead office administrator and may shift seasonally.

This position is a remote position, ideally a personal car is occasionally available for errands, mileage will be reimbursed.  The role will work closely with the lead office administrator initially for training and ongoing communication but will eventually be expected to independently manage their workload and be self motivated to make sure all tasks are done by filing deadlines.

Rolls and responsibilities:

• Payroll/HR: employee intake paperwork; run payroll; post job descriptions and schedule interviews; keep up with new rules regulations (e.g. MN Paid Family Leave etc)
• Bookkeeping (using Quickbooks online): follow up on late invoices; pay rent; file monthly sales tax; file 1099s, make sure all certifications are current
• Insurance: make sure all auto and liability insurance are current including documents in vehicles; complete insurance audits; manage insurance with sub-contractors—collect W-9s and COI from all subcontractors
• Client Intake: Manage client inquiry emails—read and respond, log all into inquiry log; Schedule client intake phone calls
• And a variety of miscellaneous/admin tasks including helping organize staff events/celebrations

Qualifications:

• Experience in administrative role
• Ideally experience with Quickbooks online and a basic understanding of bookkeeping
• Good communication skills—verbal and written; this role will involve a heavy load of both phone calls and emails
• Work independently and problem solve
• Be self motivated with good time management skills, dependability 
• Ability to learn new skills, reach out for clarification if necessary

Pay/benefits:

• Part time position—roughly 16 hours a week mid-March through early November, potentially fewer hours in winter months.  
• Hourly pay: $22—$26 depending on experience; opportunities for raises
• Flexible schedule, remote work
• Option to participate in employer-matched (3%) SIMPLE IRA retirement account.
• Paid holidays
• Paid sick time

Email resumes to: info@lightdarklandscape.com.  Please specify desired position in subject line.

The Maintenance Crew Lead will work under the Maintenance Manager to communicate about scheduling and sites for the day.  The Maintenance Crew Lead will supervise maintenance crew members daily as well as report any crew concerns to either the Maintenance Manager or Operations Manager.  The Maintenance Crew lead will work with the Maintenance Manager to tailor maintenance strategies for each site/client and call attention to problem areas on site.  

The Maintenance Crew Lead is responsible for tracking and reporting hours and material costs from each site at the end of each day.

The Maintenance Crew Lead will occasionally need to talk to clients on site and should always act in a polite and courteous manner. 

Job Duties:

• Assess each maintenance site at first arrival and determine site maintenance needs
• Manage maintenance crew–supervise load, make sure crew knows what to do on site and works in a timely fashion, delegate dump runs, make sure truck is organized at end of day
• Occasional work with install crew to complete planting and mulching
• Answer client questions on-site / be courteous; OK to say ‘I don’t know’ to clients–relay any unknown information to Maintenance manager
• If client requests additional work/special projects–communicate this information to Maintenance Manager and let client know we will develop a plan (NOT responsible for developing plan or ongoing client communication)
• Eye to big picture maintenance of each site—suggest ‘special projects’ such as resetting stepping stones, replacement plantings, large mulch refresh—make these suggestions to Maintenance Manager in end-of-day reports
• Track and report all hours and materials used on a daily basisWrite a brief message about what was done on site (1-2 sentences) to send with invoice
• Communicate with Maintenance Manager as necessary on scheduling etc
• Communicate with Operations Manager on crew performance/areas that need improvement
• Need Plant ID Training? – opportunity for further training / classes etc

Qualifications:

• Minimum 2 years of industry experience with preferred knowledge of sustainable landscape practices
• Clean driving record
• Good communication skills—verbal and written
• Work independently and problem solve
• Have a positive attitude/motivate the crew
• Be able to lift 50+ pounds, work outside in all kinds of weather
• Plant ID with desire to continue to develop ID skills of native and invasive species
• Good time management; dependability
• Experience managing people and work with a crew—be a team player!

Pay/benefits:

• Full time, seasonal position starting mid April through early November  
• Hourly pay: $24—$27 depending on experience; opportunities for raises
• Option to participate in employer-matched (3%) SIMPLE IRA retirement account.
• Paid holidays
• Paid sick time

Email resumes to: info@lightdarklandscape.com. Please specify desired position in subject line.

We are currently hiring crew members for the 2026 season. This position is primarily for our Install Crew although we are a small company and there is occasional crossover between the install and garden maintenance crew.

Each day involves a variety of tasks working outside. This requires candidates to be comfortable working in all weather conditions and have the stamina for challenging physical labor (must be able to lift 50-60 lbs and kneel or squat repeatedly). Transportation and a driver’s license/clean driving record are required. Start date is early-mid April and the season goes through late October/early Nov depending on weather. Working as a team and the ability to work hard and have fun is important to us.

While we prefer for candidates be available from early April through late October we have some flexibility on season start and finish dates.  We are looking to hire crew members that have previous landscape field work experience.

Some of the daily work includes:
-Loading vehicles and driving to-site.
-Installation of our designs including removal of vegetation and demo work, grading/moving soil, building with hardscape/softscape materials, creating raingardens, and planting.
-Using landscape/construction tools, both hand tools and power tools – experience operating a dingo/bob-cat a plus; willingness to learn equipment is a part of this job.  We move heavy materials including boulders, gravel, and BB trees on a daily basis.
-Plant identification knowledge- MN natives and invasives identification a plus.
-Experience driving a trailer and/or dump truck desired but not a requirement; willingness to learn is a part of this job.
-Working with fellow team members! We encourage comaraderie and try to have a good time out there.

Let us know if you have a special skillset — woodworking, sculpture, etc.
We value punctuality and dependability. One requirement is the ability to talk and work at the same time! We love working as a team and sharing stories all season, but work the shovel as you talk please!

Hourly wage is $20-$23 depending on experience and position.

Please send resume to info@lightdarklandscape.com and write ‘Install Crew Application’ in the subject line, write a brief description of why you’re interested in working with us in the body of the email.